• 10A Kouterveldstraat, 1831 Machelen
  • +32 2 424 24 26
  • Mon-Fri: 07:00 - 17:00

CIAO365 GENERAL PRIVACY POLICY

This document contains the privacy policy of mw-cars bv, with registered office located Kouterveldstraat 10A, 1830 Machelen, Belgium (here after ‘Ciao365’ or ‘We’).
Ciao365 is extremely concerned about your privacy and the confidentiality of information you provide our company with.

Our privacy policy complies with Directive 95/46 of the European Parliament and of the Council of 24 October 1995 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and with the laws of all jurisdictions in which we deliver services.

By consenting to, and agreeing the terms of this Privacy Policy, you expressly consent and agree to us processing your data in the manner set out herein. This Privacy Policy describes the information we collect and how we use that information.

WHAT TYPE OF DATA DO WE COLLECT?

Personal data

Ciao365 collects personal data[1] that you voluntarily provide it with.

This information is collected when you make an online, a phone or a fax reservation, subscribe to Ciao365 Newsletter / Email alerts and when you contact Ciao365 directly.

Online Reservation

When an online reservation is made, Ciao365 collects personal information such as your full name, contact information and email address. Ciao365 also collects credit card information, including card number, card type, cardholder name, and expiration date, in order to guarantee your reservation or to bill you for prepaid reservations. Please view our Security Section hereunder for additional information on Ciao365’s commitment to protect your credit card information.

Phone or Fax Reservation

When a reservation is made using the phone or the fax, Ciao365 collects personal information such as your full name, contact information and email address. Ciao365 also collects credit card information, including card number, card type, cardholder name, and expiration date, in order to guarantee your reservation or to bill you for prepaid reservations.

Please view our Security Section hereunder for additional information on Ciao365’s commitment to protect your credit card information.

Other information collected

Information is collected automatically every time you visit our website. Our website collects information about your computer and assigns you a “cookie” (a small, unique identifier text file) when you visit “Ciao365.be”. You do not provide this information – it is collected automatically as a mean of supporting your visit to our website.

We use cookies and other technologies to facilitate and track your use of services offered on this website. These technologies may also be used in connection with html email sent by Ciao365.

Cookies and other web technologies

We collect information about your computer for the purpose of assessing the effectiveness of our site content and traffic. This data allows us to improve the quality of your visit by streamlining your ability to navigate the site and developing featured programs and content that will be of interest to site visitors.

Although your browser software enables you to disable cookies, we recommend that you allow the use of cookies in order to take advantage of the features of our website that rely on their use. If you prevent their use, you will not be able to use all the functionality of our website.

Computer information

Ciao365 collects certain technical information from your computer each time you request a page during a visit to “ciao365.be”. This information is collected from your computer’s web browser and may include your IP address, operating system, web browser software, screen resolution, and referrer web site.

WHAT DO WE DO WITH THE DATA COLLECTED?

Information collected on “directway.be” are used in order to:

  1. Create an online, phone or fax reservation and provide you with the services requested;
  2. Modify or cancel an existing reservation;
  3. Verifying your identity;
  4. Invoice you for the services delivered and bill your credit card;
  5. Respond to your questions or suggestions;
  6. Improve the quality of your visit on our website.

Online, phone or fax reservations

Information collected when making a reservation is used to confirm and process your reservation and rental, provide you with the services requested, prepare your invoice and bill your credit card.

Calling our office

When you call our office, please note that calls may be recorded for quality and training purposes. We use information collected to help improve the efficiency and effectiveness of our services.

Complaining

When receiving a complaint, we record all information you give us. We use that information to resolve your complaint.

HOW WE STORE AND PROTECT YOUR CREDIT CARD INFORMATION – SECURITY SECTION

“Ciao365.be is a safe and secure online environment. Our system is configured with data encryption and industry-standard firewalls. When you send personal information to “Ciao365.be” over the Internet, your data is protected by Secure Socket Layer (SSL) technology to ensure safe transmission.

Our SSL solution verifies our identity to your browser and encrypts any data you give us when you buy, including financial information such as credit card numbers. Our SSL certificate encryption level is 128-bit/256-bit. Whenever we ask for financial information, you can check that SSL is being used by looking for a closed padlock symbol or other trust mark in your browser URL bar or toolbar.

We take the following measures to protect your financial information:

  1. We keep your financial information encrypted on the servers of Braintree (a division of PayPal) or other reputable payment service providers.
  2. Access to your information is restricted to authorised staff only.
  3.  If we request from you financial information, we shall show partial detail e.g. the first four or the last four digits of the credit card numbers, only enough to identify the card to which we refer.

TRANSFER AND DISCLOSURE OF DATA

Transfer of data collected

In order to allow us to provide you with effective services, Ciao365 does transfer data collected to other companies in the European Union or outside the European Union. Such transfers do not imply any restriction of our privacy policy.

By accepting this Privacy Policy, you hereby authorise Ciao365 to proceed with such transfers.

Disclosure to Governments and their agencies

Ciao365 may be required to provide information to legal authorities if they so request and have the proper authorizations such as a search warrant or a Court order.

Credit reference

To assist Governments and financial authorities in combating fraud, we share information with credit reference agencies, as far as such information relate to clients who instruct their credit card issuer to cancel payments to us without having at first provided us with an acceptable reason for payment cancellation and/or given us the opportunity to refund their money.

Sale, rent and disclosure of data

Except as specified above, we do not rent, sell or otherwise disclose any of your information to third parties for marketing purposes without your explicit consent.

HOW CAN YOU ACCESS, UPDATE AND/OR DELETE YOUR DATA?

We make reasonable efforts to ensure that the personal data we have about you is as accurate, current and complete as necessary for the purposes for which we use that data. Under the Data Protection Directive, as well as the Belgium Data Protection Law, you have a right to access, update, correct or delete personal data collected by us. You may correct factual errors in that data by sending a request to us pointing out the error.

You can also contact our office in Belgium, for information about how to exercise these rights, by writing to us at: Ciao365, Customer Services, Kouterveldstraat 10A, 1830 Machelen, Belgium.

To protect your privacy, we will take reasonable steps to verify your identity before granting access or making corrections

CHANGES TO THE PRIVACY POLICY

This Privacy Policy was drafted and posted on “Ciao365.be” on 1 December 2014. In case of changes to the Privacy Policy, such changes will be submitted to you.

Regardless of later updates, we will abide by the information privacy practices described in this Privacy Policy at the time you provided us with your information. If you have questions about our Privacy Policy, please email us at info@ciao365.be

[1] Personal data means any information relating to an identified or identifiable natural person (‘data Subject’); an identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identification number or to one or more factors specific to his physical, physiological, mental, economic, cultural or social identity.

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